Tales of the unexpected - the 1939 Register
A
little bit of history
When, in February 2007, I asked to
inspect the 1939 Register under the Freedom of Information Act I was rebuffed -
it's covered by the 1920 Census Act, they claimed. Absolute rubbish, but for a
while they got away with it.
Eventually, thanks to the efforts of Guy
Etchells and others, it was agreed to provide information from the Register,
subject to a fee of £42 per household (which wasn't refundable under any
circumstances). Then, in March 2014, Findmypast announced that they had signed
a deal with the National Archives which would see the register becoming
available online within 2 years.
How
to make the most of the 1939 Register
As soon as the register went live - on
2nd November 2015 - I was on the Findmypast site testing and evaluating it. You
can benefit from my experience, because I've posted hints, tips, and the
occasional warning below.
Please be realistic in your expectations
- it's not like the 1911 Census where you got more information than ever before
(even the 1921 Census, when we see it in 2022 will have less information than
that census). You've seen the form that householders completed - there was a link
from my 15th October newsletter - so you know
what questions were asked. However, the good news is that - because the
register was a working document - some information was added after 1939 and where that has happened
it's an unexpected bonus (see below for some examples
from my own researches). The downside is that the later annotations sometimes
obscure the original - for example, some names have been crossed out - and this
may lead to discrepancies in the transcription.
As you must know by now, the 1939
Register is NOT included in any of the Findmypast subscriptions: in other
words, it's like the 1911 Census, when that was launched in 2009,
and the 1901 Census when that was launched in 2002 - you'll need to buy credits
in order to view the images. However, as with the 1911 Census, there's a
certain amount of information that you can get for nothing, and when you do pay
for an image you get the whole page, not just the household you paid for (which
is very handy if Auntie Elsie is living next door).
If you're planning to buy credits, please
use one of the following links - you'll be supporting my work and the LostCousins site:
I've already had several emails from
LostCousins members who have made important discoveries, or been able to
confirm their previously speculative research, as a result of the information
they've found in the 1939 Register - knowing someone's birthday is a great way to
confirm that you've got the right birth certificate (but please note that
people didn't always get their year of birth correct). Do let me know what you discover.
Thanks,
Peter
PS
There's lots of handy information for family historians in the FREE LostCousins
newsletter, which is normally published 2 or 3 times a month. If you're not
already a LostCousins member just sign up
- it's FREE to join - and you'll get an email alerting you to each online newsletter
when it is published.
Tips
- based on my experience so far
·
Use the Advanced
search - it'll save you time
·
Middle names are
not shown, only initials (even though it would appear that full middle names
were recorded on the original household schedules)
·
Closed records
are NOT indexed, so will not show up in searches, nor will people who were in
army barracks or similar institutions (for example, Alan Turing is not listed
because by September 1939 he was already at Bletchley Park)
·
You'll be asked
if you want to 'unlock' the record - this is the point at which the 60 credits
are deducted; in return you get to see a transcription of the 'open' entries in
the household, and the image of the register page
·
The register
pages are like the enumerators' summaries that we see for the censuses up to
1901 - the entries have been copied from the schedules completed by the
householders, so we don't get to see our ancestors' handwriting (on the other
hand we see a whole page of entries, up to 44 - but on average 14 of these will
be closed at launch)
·
The references
displayed are in this format
Ref: RG101/1100C/019/36 Letter Code:
CCVZ
where RG101 is the National
Archives reference for the 1939 Register (this doesn't change)
1100C is the piece number
019 is the item number (it identifies
a specific page but I couldn't see the number in the image)
36 is the line number on the page -
again it's not shown, but you can count down
The Letter Code refers to the area - there's a guide to these codes in the TNA
blog, and a list of codes here
·
You're also given
the Schedule Number and Schedule Sub-Number but can't search using this
information; people in the same household have the same Schedule Number (the
Sub-Number is the line on the Schedule, usually 1,2,3,4 etc)
·
Make a note of
the references - they'll enable you to find the page again instantly (and you
never know, one day we might use these records at LostCousins!)
·
National
Registration Day was 29th September 1939, but someone who is listed may not
have arrived until the next day (assuming they were not registered elsewhere)
·
'Unpaid DD' means
'Unpaid domestic duties'
·
To open a closed
record by uploading a death certificate start from the
household transcription, but DON'T click Check
if you can open a closed entry. Instead click Update the record, and choose Ask us to open a closed record from the
drop down menu. You must have a 12 month Britain or World subscription to be
able to do this.
·
Take a look at
this blog entry, posted by Findmypast on
3rd November
Unexpected
bonuses
·
The register was
a working document - though it was created in 1939 it was amended and annotated
as people moved, married, and died; most of the annotations are on the
right-hand page, where we can't see them, but there are some on the left-hand
page (see below for a guide to abbreviations)
·
Sometimes a
woman's surname will have been crossed out and another surname written in -
this is usually a name change on marriage; in the Search results the surname in
1939 will appear in brackets; there are
more than two surnames all but the most recent will be in brackets
·
In these cases
you can search on any of the surname (you don't have to tick the surname
variants box), but the entry you want probably
won't be at the top of the search results because of the way they
are sorted
·
If you're very
lucky you may find someone whose name changed on adoption (they would have had
to be adopted after the creation of the register, otherwise you wouldn't see
the birth name)
·
On the right hand
side of the register you can sometimes see a note such as 'ARP warden'
·
You might see an
alias recorded, for example one 'Harry'
was noted as 'o/w Henry'
·
Occasionally the
date of death is recorded on the right hand page - check it against the GRO
indexes to make sure
·
My aunt's year of
birth was erroneously transcribed (by the enumerator) as '76' rather than '16'
which meant her record was open when it should have been closed - were she
still with us she would have been absolutely delighted!
·
Sometimes you'll
see a note such as "See page 14"; in this case there will usually be
an arrow to the left or right of the image - click the arrow to see the other
record
·
When there isn't
an arrow you are likely to find the individual listed twice in the Search
results; if so you'll have to pay to access the second page (but it might be
worth asking for a refund)
·
If your relative
was in an institution you should be able to see all of the pages relating to
that institution - click the left and right arrows
Things
to watch out for
·
You could end up
paying twice to see the same page if you're not careful; although you 'own' a
household once you've unlocked the record, if you ask to see another household
on the same page you'll be charged again
·
I can't find my
mum, she wasn't at home, and doesn't show up in search results even though she
died in 1976; I'm not sure if there is any way of opening up a record if you
don't find the relevant household - will have to find out! I believe she may
have been evacuated.
·
Only Findmypast
subscribers with 12 month Britain or World subscriptions are able to open up
records via the website, but anyone can submit a request to the National
Archives - however they will charge you £25
·
There are lots of
errors; many of the ones I've seen were errors made by the enumerator in 1939,
not by the present day transcriber, or are the result of the enumerator's
sloppy handwriting; but transcribers are human, so do make mistakes, especially
at the end of a long day (and some of them will seem ludicrous to those of us
who know the family and have all day to gaze at register page)
·
If the household
you've paid for extends onto a second page you can see the second page, but you
can't download it; I imagine this is a bug which Findmypast will fix, but in
the meantime display the errant page, right click and select 'Copy image', then
paste the image into Irfanview (or your
graphics program of choice), before saving it.
More
about 'transcription errors'
Just because the transcription is
'wrong' doesn't mean there has been there has been a transcription error - the
job of the transcriber is to transcribe what the enumerator wrote (and his job
was to copy what the householder had written). However mistakes will have been
made.
But consider this - if every record had
been transcribed twice, and the transcriptions compared and mediated, we'd probably
be paying two or three times as much to access the records. So be grateful they
didn't go down that route, and accept that (often because of the enumerator's
sloppy handwriting, or the confusion caused by later annotations) there will be
discrepancies in the transcription.
No experienced researcher is going to
have difficulty finding their relatives because of minor transcription errors
like the ones I've seen, and as for newbies - well, they've got to learn how to
overcome transcription errors at some point, because they're a fact of life. Of
course, there are some gross errors that in cold light of day seem ludicrous -
but we all make those sorts of mistakes after staring at a computer screen all
day (at least, I do - so thank goodness my wife proofreads my newsletters!).
There are at least three ways to search
- by name, by address, and by birthdate - so few experienced researchers will
allow themselves to be beaten. In fact most of us enjoy a challenge!
Interpreting
the notation
The modern day NHS computer system still
uses some of the forms - you can find detailed guidance here,
but most of it isn't relevant and these notes probably tell you all you need to
know:
·
Dates shown are
usually not the date of the event, but seem to be the date of the update (or
possibly the date on the form that triggered the update)
·
CR283 is a form
that is used when there is a Change of Surname, Forename, or Date of Birth
(most changes will be surname changes, of course)
·
NEL probably
stands for "North East London"; many other three letter codes can be
interpreted by referring to this table
·
IC or I/C almost
certainly stands for Identity Card
·
See Con Sheet means
"see continuation sheet" (unfortunately the continuation sheets don't
seem to be available)
2nd
November 2015 - as it happened
12.02am Well, it didn't appear at
midnight, so I'll try to get some sleep.
4.45am I can't get back to sleep so I check whether the 1939
Register is available - IT IS!!!
4.57am I've successfully carried out my first search and see
my grandparents
5.55am I've found my
other grandparents, but my mum's not at home - where is she?????
5.56am My aunt and her husband are listed, even though she wasn't born
until 1918 - this must be because she died in 1990 (there are some scribbled
notes in blue ink but I can't read them)
6.00am I can see the entry for Mr Mouse, who I remember as
one of our neighbours when I was growing up - I never knew his name was Ernest
8.23am I have uploaded
my Dad's death certificate - it will be interesting to see how long it takes to
open the record
©
Peter Calver 2015 - this site is not affiliated with or sponsored by the
National Archives or Findmypast (though I hope they read it!)
Last updated 4.23pm 8th November 2015